Club/Group Resources

Leadership of the county 4-H Youth Development Program is provided by 4-H Youth Development staff. Adult volunteers are authorized by 4-H Youth Development staff to be the administrative leaders for Community Clubs, the Leaders’ Association, and county-wide committees.  These recognized 4-H groups provide 4-H educational opportunities in accordance with laws and regulations established by Congress and the U.S. Department of Agriculture. This page provides the resources for these groups to conduct their business according to state/federal procedures.

Quick Links:

Risk Management  |  Moolah Reports  |  Food Service Permit  |  Raffle License  |  Popcorn Maker  |  4HOnline “How To” Tips  |  Club Officers  |  Annual Charter Renewal  |  Other 4-H Websites

All Volunteer Leaders

Operation Keep Clubs Active (8/1/2020)

Let’s keep our clubs active during COVID as much as possible! Unfortunately, COVID will be around for a while and we need to plan for a “new normal” as we move into the new 4-H year.  Consider trying small group project meetings, outdoor park meetings with multiple pods of 10 or less, demo days, trail or highway clean up, porch pick up kits, and supplement with zooms or other online conference options.


Risk Management


Leaders’ Association/County-wide Committee Resources

4-H Committees

Moolah Reports

Clubs/groups are responsible for keeping detailed financial records including a system for tracking income, expenses, reimbursements, etc. (all money that goes in and out of a group’s treasury). To assist with this, Winnebago County Leaders’ Association created “Moolah Reports” to manage and track financial requests from their membership.

Leaders’ Association
The Moolah Reports (below) are used to access funds for committees/groups who operate under the Winnebago County 4-H Leaders’ Association Charter. The UW-Extension office assists the Leaders’ Association treasurer as the sole point of collection for Moolah Reports. The treasurer processes these reports on a bi-monthly basis.

EXPENSES-Leaders’ Association Moolah Report (word doc) Updated February 2020
EXPENSES-Leaders’ Association Moolah Report (pdf) Updated February 2020
INCOME-Leaders’ Association Moolah Report (word) Updated February 2020
INCOME-Leaders’ Association Moolah Report (pdf) Updated February 2020

Horse & Pony Project
The Moolah Report (below) is used solely for Horse & Pony Project funds and are not collected by the UW-Extension office. Please contact the Horse & Pony Project treasurer for additional information.

Horse & Pony Project Moolah Report Updated 2018 (pdf)
– Horse & Pony Project Moolah Report Updated 2018 (word doc)

Food Service Permit

ANY group conducting a food-stand fundraiser (brat fry, food/concessions at a community event, etc) MUST have a food permit from the Winnebago County Health Department and follow all Safe Food Handling guidelines and regulations.

The Winnebago County 4-H Leaders’ Association purchases a Temporary Food Stand permit each year for food-related fundraisers like the Dipper. The permit can be used by any Winnebago County 4-H group who is doing a food-stand fundraiser within the Winnebago County Health Department jurisdiction. The permit is good from July 1 through June 30 annually. Winnebago County 4-H clubs or groups can request use of this permit by completing & emailing the request form below or by calling the Extension Office (920-232-1974).

  • Requests for the use of the food permit must be made at least one week in advance, and will be granted on a first come first serve basis.
  • Please include a copy of your menu/price list with your request
  • Requestors must read and follow the “REGULATIONS FOR TEMPORARY FOOD STANDS” issued by the Winnebago County Health Department

Regulations includes but are not limited to:

    • No home prepared foods except limited bake sale items are allowed.
    • No home butchered meats or home canned/home processed foods are allowed.
    • All foods must come from a commercial approved source or a licensed facility.
    • No food stands may be located within 100 feet of a barn or enclosure housing animals or other sources of odor or flies.
    • Follow appropriate hand washing guidelines: Hand sanitizer/hand wipes are not allowed unless hands are washed with soap and water first.
  • Food Permit Request (PDF)
  • Food Permit Request (Word)
  • Temporary Food Service Guidelines

Raffle Fundraisers

Conducting a raffle in Wisconsin without a license is ILLEGAL. Wisconsin law provides that only charitable organizations can obtain a raffle license in Wisconsin. Individuals and businesses do not qualify for a raffle license and are unable to legally conduct raffles to benefit an individual or other organization. In these instances, we suggest conducting a silent auction or utilizing a game of skill. Any game of chance is illegal in Wisconsin except for licensed bingos, licensed raffles and tribal gaming and only charitable organizations are eligible to receive a raffle license. Unlicensed raffles constitute illegal gambling, and can subject the participants to criminal penalties.

The 4-H Leaders’ Association has both a Class A and Class B Raffle Licenses that are available to all 4-H groups throughout the year.

State of Wisconsin Raffle Regulations:

Using the Leaders’ Association Raffle License:

  • Request the License at least 1 week in advance to make sure it is available to use ( or 920-232-1974). As an organization we are not allowed to conduct more than one raffle in each class category per day.
  • Report expenses and income to the Extension Office within 1 week of the completion of your Raffle. We are required to include a financial report with our raffle license RENEWAL annually.
  • Winners of the raffle must be reported to the Extension Office to be kept on file with a record of raffle usage.

Popcorn Maker was donated to Winnebago County 4-H for any club/group to use! A $100 deposit will be required to reserve the popcorn maker. Popcorn kernels and oil must be purchased from the Extension Office. For more information and to reserve the machine call or email 920-232-1974 or


Club Resources

4HOnline Resources

4HOnline ( ) is the online enrollment and registration system for Wisconsin 4-H.  This is where members/leaders enter family and individual information that is used by the county and the state 4-H offices to manage and record participation in the 4-H Youth Development program.

  • Help Sheets/Resources for Families:
    • Enrolling in 4HOnline as a NEW family – Everybody is a new family or member at the beginning.  This help sheet walks a new family through the process of how to enroll in 4HOnline for the first time.  If you are adding a new member to an existing family, you can skip right to the bottom of page 2.
    • Re-Enrolling in 4HOnline – After your first year of enrollment, there is an abbreviated process to re-enroll.  Use your login from last year and quickly re-enroll using this help sheet.
    • Registering For An Event – This document walks you through registering for an event such as 4-H and Youth Conference, Space Camp, Citizen Washington Focus, Fall Forum, or your county camp.
    • Scheduling Calendar For Families – Some counties create meetings or appointments in 4HOnline where members can choose their own time slot from the available list.
  • Help Sheets/Resources for Club & Project Leaders:
    • Club manager user guide– Being a club manager can be overwhelming especially when you are not familiar with the manager functions in 4HOnline.
    • 4HOnline Reports – One of the features for club managers is the ability to create and run custom reports for your club.  This help sheet shows you how to create reports customized for your club.
    • Project leader user guide – Project leaders can get information about the members in their projects too. This help sheet shows you how to get the list of who is in your project.
    • 4HOnline for Club Managers – Video showing the features available to club managers including reports.
  • Training available in 4HOnline  for  Adults & Youth:
    • Mandated Reporter For 4-H Volunteers – All 4-H volunteers are considered “Mandated Reporters” for child abuse and neglect.  This help sheet shows you how to take the training on your own through 4HOnline.  You can print a certificate at the completion or training.
    • Essential Elements of Youth Development – Training on the four elements – Independence, Mastery, Belonging, and Generosity – for both adults and youth.

4-H Club Officer Resources

4-H Officers Handbook (available from “Shop 4-H”)
The 4-H Officers Handbook helps 4-H club officers and committee members learn their responsibilities, prepare for their leadership roles, and make club meetings fun and interesting for all members.  The handbook contains eight lessons including “Serve as a Club Officer”, “Appoint a Committee”, and “Know the Basics of Parliamentary Procedure”.

    • 36 pages
    • Designed for middle and high school aged youth
    • Authored by the University of Illinois Extension, Copyright 2017

Additional Resources:

Wisconsin 4-H Club/Officer Resources:

Winnebago County Club/Officer Resources



    • Wisconsin Club Treasurer’s Record & other resources
      The “Club Treasurer’s Record” found on this state 4-H website is an excel document can be used by your club treasurer for keeping monthly treasurer records/reports. It is self-calculating and aligns to Annual Financial Report that is submitted at the end of the fiscal year (July 1 – June 30) or with your club’s charter.

Other Treasurer Resources:

2019 Officer Training

Money Available for Clubs

Mutual of Wausau Insurance – 4-H Club Grant

The purpose of the Mutual of Wausau Insurance Corporation 4-H Club Grant Program is to support 4-H Clubs in youth development and to promote civic and leadership responsibilities. Grants will be awarded in the amount of $400 per club. In order to be considered for a grant, your application must be received at the Mutual of Wausau home office by April 1, 2019. Click on the link below for a grant application.

Club & Group Charter Information 

A 4-H Charter indicates the 4-H Club or Group is organized in accordance with the objectives of the 4-H program. The University of Wisconsin-Madison, Division of Extension grants 4-H Charters which formally authorizes the 4-H Club or Group to use the 4-H Name and Emblem for educational purposes in accordance with laws and regulations established by Congress and the U.S. Department of Agriculture.

2020 Winnebago County Information:

FROM DANA: Letter & Instructions for Organizational Leader/Board President (July 6, 2020)
Dana held two zoom meetings (July 12 and July 19) to explain the charter renewal process and answer any questions you might have.  We also will be discussing how to make a request for in-person programming. All clubs should have sent at least one representative. Did you miss your ZOOM meeting with Dana? Please contact her ASAP: or 920-232-1984

Additional Resources:

Other 4-H & Partner Links

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Winnebago County Partners

4-H Supplies & Curriculum 

Wisconsin 4-H

National 4-H

Division of Extension University of Wisconsin-Madison

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